209 Five Ways To Get More Done Even Without A Team

By Leslie Samuel | Podcasts

Apr 01

Are you looking for ways to be more efficient as you grow your online business?

Do you wish you could get help but can’t afford to?

Listen to This Episode

In today’s podcast episode, I’m going to be outlining steps that any blogger or entrepreneur can take to take their efficiency to the next level.

Inside This Episode

209_No_Team_Pinterest

Five Ways To Get More Done Even Without A Team

Building an online business takes a lot of work if you’re doing it the right way. It’s the reason I’ve hired a virtual assistant. She helps me with so many things and makes me look good.

However, when you’re starting out, having a virtual assistant isn’t always something you can afford.

Fortunately, there are steps you can take to be much more productive even if you’re a team of one. In fact, these steps can help you even if you have a huge team, because being more efficient can always help you build a better business.

The systems I’ve been using in my business are constantly evolving. In today’s post, I share what’s currently working for me, with the hopes that they can help you be more productive as you build your blog and business.

Use Canned Emails Effectively

yesware

Yesware

One of biggest time sucks in business can be email. As your business grows, so does your inbox. Fortunately, a bulk of the messages received are from multiple people asking similar questions.

Having canned emails and using them effectively can really save lots of time. I use Yesware to manage my canned emails because it allows you to categorize and personalize your messages, in addition to making them easily searchable.

This reduces the amount of time it takes to respond to some emails from minutes to seconds. So whenever you have an email to respond to that you know deals with an issue that you’ll be responding to in the future, make it awesome and then can it 🙂

batch-process

Batch Process As Much As Possible

Batch Process As Much As Possible

Sticking with the example of email, there’s a disease that we often have. Let's call it the multi-check disease, where we check our email tens of times every day. The same with social media.

The problem with this is that whenever we steal 5 minutes to check email, we lose the momentum we had with the task we were previously doing. Instead, try to batch process your tasks as much as possible.

Don’t spend 5 minutes checking email 20 times/day. Instead, tell yourself you will check emails 3 times for 15 minutes.

Automate Your Schedule

acuity-scheduling

Acuity Scheduling

Have you ever tried to book a meeting with a busy person? It can be time consuming just figuring out when you’re both free, especially if you’re also busy.

To eliminate this headache, I know many entrepreneurs who have assistants that take care of all their scheduling for them. This works, but is not a good use of paid time. There are tools like Acuity Scheduling that you can use to automate this process.

Enter your schedule and have people select times. If they need to modify their appointment, they can go ahead and do so using the email they get when setting up the appointment.

Plan Your Tasks The Day Before

I can’t tell you how many days I’ve woken up, gone to my computer and struggle to figure out what I need to get done that day. This wastes a lot of time. Now, I try to come up with a plan the night before so that I know exactly what I need to get done, and I can just jump to it almost immediately.

Get Rid Of The Techy Stuff

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WP Curve

Your role is growing your business. In building your blog, there are a lot of tech issues that arise. If you’re anything like me, you’re quick to dive right in to try
to figure out what needs to be done and do it yourself. This is a waste of your time.

Unfortunately, many of us can’t just hire a technical person. What I’ve decided to do was to sign up for WP Curve. They handle ALL your WordPress tech issues for $69/month.

I discuss all these things and more in the episode, so go ahead and have a listen.

Your Turn

Do you have any tips that you can share that helps you be more efficient with your blogging business? Let me know about them in the comments below.

Infographic

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Five Ways To Get More Done Even Without A Team

Resources Mentioned

  • Yesware – a tool I use for handling and managing my canned emails which also allows me to categorize and personalize my messages, in addition to making them easily searchable..
  • Acuity Scheduling – a great tool to use to automate scheduling the scheduling process especially with interviewees.
  • WP Curve – Will handle all your WordPress tech issues for a fixed monthly fee.
  • Fiverr – a good place to search for people who can do some tasks for your business at $5 per service.

Transcript

Some people prefer to read along with the podcast episode. Others actually prefer to read than listen. If you are one of those people, not to worry. I've got a transcript right here for you 🙂

Click here to download transcript.

Announcements

I’m going to be one of the co-hosts for Geek Beat TV with Cali Lewis at the National Association of Broadcasters and New Media Expo in Las Vegas, Nevada. The dates are April 13th through 16th. I’ll be there from the 12th through the 17th (Next Week).

  • Ed says:

    Leslie, I like your transcripts. Can you share who you use for transcription?
    Thanks
    Ed

  • Heidi says:

    These were all great tips, thank you Leslie. I also REALLY want to thank you for including a written transcript of your podcasts. I am a visual learner and learn so much more by reading rather than listening. And when time is pressed and I don’t have time to sit uninterrupted (5 kids at home) I love being able to read your podcasts rather than having to either skip it or put it on my “to-do” list for later. Because frankly later never comes.

    I really appreciated the thoughts on batch processing as much as possible. I am going to try implementing that this week. Instead of flitting between emails and social media I am going to spend a little bit more time, but make it quality time in bigger chunks of time instead of a little dab here and there and I never feel like I got what I needed to get done!

    • Umm – FIVE KIDS? You are a saint. That’s all, lol.

      Glad to hear that you find value in the transcripts. I will definitely keep them coming. And yes – batch processing changes the world. Not really, but you get the point. Let me know how it works out for you.

  • Heidi says:

    I am not so so sure about the saint thing, but thank you. Life is just a tad more crazier with 5 kids. LOL

    I just wanted to come back with a follow up. I have been batch processing for a few days this week and am already feeling much more productive. I rearranged my calendar just a tad bit to make blocks of solid time to do certain tasks that I was flitting around on and I am just getting more done!

    I also decided to dust off a few of my canned responses and took the time to write a few more that I needed. I have been using canned responses in Gmail for years (there is a free Gmail Lab…and I am all about free!) but I have not been using them as well as I should be. This article was just the reminder I needed to kick my butt into gear.

    So thanks again for some really great advice this week. It was just what I was needing at just the right time. And even though I have been sick this week I felt more productive this week than I have in a while and I was able to take some time off yesterday to do some power shopping for Easter with a friend without guilt that I was behind on so many things.

    • WOWZERS that’s awesome. I’m SOOO glad to hear that 1) you took action and 2) it made a difference. That’s what it’s all about.

      If you’re using the canned responses in Gmail, I would highly recommend for you to check out Yesware. I used to use the Gmail one and was so pleased with Yesware (also FREE). It makes it so much easier to access the right response. Check it out.

  • Bakari says:

    Leslie, since I’m a Mac user, I use an application called Keyboard Maestro, which can automate almost nearly task you do on your Mac, such as downloading a webpage(s) at a specific day and time. KM sets up my morning apps and webpages each morning according to my schedule.

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